Adding PDF Content

Applies to: News Pro 1.0 - News Manager

Introduction

This article discusses the upload of PDF content to your web site using News Pro.

Upload PDF Form

Select A Category (Required)

Your first step is to select a category. If you do not see a category to select, you need to add one. Keep in mind, only PDF type categories are displayed in this menu. If you created a new category to upload PDF content, but did not set the type as PDF, you must go back and create a new category of this type. You cannot edit the type of an existing category.

Select A Publish Date (Required)

As with posting text news content, you must specify the Publish Date. Two options are available to you: 1) you can back publish an article for the previous edition and 2) you can pre-publish your content. The purpose of pre-publishing is to have your content already in the system so that your users will have it on and after the date it is posted.

Select Page Order

The page order is a way of controlling the order in which your PDF content is displayed. In this way, you can upload PDF versions of your paper or special tab feature, page by page. Why only one page at a time? See the following section for a more detailed explanation.

Select A PDF File (Required)

As with uploading an image file with text based news articles, you must consider the size of your file upload. First and foremost, you can only upload PDF files. This format was selected because the PDF file format is a free and the most widely used file format in the world.

Even with high-speed internet being more widely available and in use, you still must carefully consider uploading large files to your web site. Large files occupy your server time and they make your users wait longer for their use.

Depending on your server configuration and internet connection speed, you may encounter an error when uploading PDF files. It is recommended that you not exceed 1mb per file upload. Adobe products allow you to create a highly compressed version of your PDFs for this very reason. Pages with color images will be likely candidates for large file sizes.

Therefore, you need to have your layout person create a web-friendly version of the paper in PDF format. Once this person has completed the creation of these files and they are upload, they can be discarded as they are only used for your web site. The best way to approach this process, is to create a single PDF file for each page of your paper. This will ensure a small file size, less download time for your users and better server performance.

After you have created a web friendly, PDF version of your paper, select the first of these "web-friendly" files from your computer. Click the, "Upload PDF content" button to add the PDF content. Note: you should always test your uploads after you complete them to ensure they are working.

In some rare cases, when you test your download by going to your web site, you may encounter an error. If you do, try to download the PDF again from the user-side of your web site. If the error continues to occur, then delete the PDF from News Pro and try again.

The error you are encountering is likely that you have attempted to upload a large file, and your internet connection was reset during upload with the server. When this occurs, your server takes what file content was received and saves it to a file; regardless if it actually works. Therefore, only part of the file was uploaded and is creating the error your are experiencing.